Receptionist – Front Office Support

About the role

We are seeking a friendly and organized Receptionist to be the first point of contact for visitors and callers at our Vyttila office. The role combines front‑desk duties with basic administrative support, ensuring a professional and welcoming environment.

Key responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person or department.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area with necessary stationery and materials.
• Provide accurate information in‑person and via phone or email.
• Receive, sort, and distribute daily mail and deliveries.
• Control access by monitoring the logbook and issuing visitor badges.
• Update calendars and schedule meetings for staff.
• Arrange travel, accommodations, and prepare vouchers.
• Keep records of office expenses and perform clerical tasks such as filing, photocopying, transcribing, and faxing.

Required profile

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Excellent organizational abilities.
• Effective multitasking and time‑management skills.
• Customer‑service oriented mindset.

Required skills

• Proficiency with Microsoft Office Suite.
• Hands‑on experience operating fax machines.
• Hands‑on experience operating printers.