Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support our CEO in a fast‑growing startup environment. The role combines high‑level administrative duties with personal assistance, ensuring the CEO’s time is optimized and confidential matters are handled with professionalism.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate domestic and international travel.
• Handle email correspondence, calls and meeting requests with discretion.
• Prepare briefing notes, presentations, business decks, proposals and reports for internal and external meetings.
• Track follow‑ups, monitor project timelines and ensure deliverables are met.
• Liaise with internal teams and external stakeholders on behalf of the CEO.
• Conduct research, compile data and provide insights for strategic discussions.
• Maintain confidentiality in all business matters and oversee personal appointments, errands and logistics.
• Coordinate family and personal travel, events and important occasions.
• Manage reimbursements, expenses and financial tracking for both personal and professional needs.
• Assist in planning company events and CEO‑led initiatives.

Required profile

• 5‑7 years of experience supporting senior leaders, entrepreneurs or C‑suite executives, preferably in a PR, communications or creative agency.
• Proven ability to manage executive calendars and complex travel arrangements.
• Excellent written and verbal communication skills with confidence interacting at all levels.
• Bachelor’s degree in Business Administration, Communications or a related field.
• Willingness to travel when required.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office Suite.