Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support our CEO. The role involves managing the CEO’s calendar, coordinating meetings, handling travel logistics and ensuring smooth day‑to‑day operations. The successful candidate will act as a trusted partner, maintaining confidentiality while anticipating the executive’s needs.

Key responsibilities

• Plan, organize and maintain the CEO’s calendar, scheduling meetings, calls and follow‑ups.
• Track daily tasks and send timely reminders.
• Coordinate internal and external meetings, preparing materials and handling post‑meeting follow‑ups.
• Book and manage domestic and international travel, including flights, hotels, local transport and itineraries.
• Handle expense tracking and vendor coordination related to travel and logistics.
• Draft quick communications, assist with documentation and manage light correspondence while preserving confidentiality.

Required profile

• Highly organized, detail‑oriented and resourceful.
• Excellent written and spoken English.
• Reliable, punctual and comfortable handling both professional and personal tasks.
• Ability to manage multiple priorities calmly and anticipate needs.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using task and calendar tools such as Notion, Asana and Calendly.