Executive Assistant – Technology Engineering

About the role

The Technology Engineering Executive Assistant provides comprehensive administrative support to senior engineering leaders at Okta’s Bengaluru site. This fast‑growing team needs a proactive, detail‑oriented professional who can manage complex schedules, coordinate global travel, and drive projects that directly impact the engineering organization.

Key responsibilities

• Manage and maintain multiple complex calendars for VP‑level engineering leaders.
• Coordinate international and domestic travel arrangements.
• Organize team events, socials, off‑site meetings, and visitor logistics.
• Process expense reports and maintain accurate financial records.
• Collaborate with Okta HQ Engineering and Admin teams to ensure seamless operations.
• Maintain trusting relationships with customers, prospects, internal teams, and external partners.
• Drive cross‑functional projects that have a direct impact on the engineering team and local site.

Required profile

• Minimum 5 years of experience supporting VP‑level executives within an engineering organization.
• Proven ability to deliver projects on time, within scope, and within budget.
• Strong professional communication skills with customers, prospects, and internal stakeholders.
• Excellent time‑management, attention to detail, and ability to work across multiple time zones.
• Ability to maintain complete confidentiality on all business matters.
• Energetic, positive attitude in a fast‑paced environment and sound judgment when working autonomously.

Required skills

• Expert knowledge of GSuite.
• Experience with Box.
• Proficiency in WorkDay.
• Familiarity with Slack.
• Experience using web‑based scheduling and collaboration tools.