Executive Assistant (Senior Secretary)

About the role

This position provides high‑level administrative support to a senior executive, ensuring smooth day‑to‑day operations and effective communication across the organization. The role demands discretion, strong organizational abilities, and the capacity to manage complex schedules and travel arrangements.

Key responsibilities

• Manage the executive’s calendar, schedule appointments, and coordinate meetings to avoid conflicts.
• Prepare and organize materials for presentations, reports, and meetings.
• Serve as the primary liaison between the executive and internal/external stakeholders, handling calls, emails, and correspondence.
• Arrange detailed travel itineraries, including flights, accommodations, transportation, and visas.
• Plan and coordinate internal and external events such as board meetings, investor gatherings, and conferences.
• Maintain electronic and physical filing systems for quick document retrieval.
• Assist with ad‑hoc projects by tracking deadlines, tasks, and deliverables.
• Handle personal errands and finance administration for the executive when required.

Required profile

• Master’s degree preferred; relevant certifications in office administration or project management are a plus.
• 5‑10 years of experience supporting C‑level executives in a fast‑paced corporate environment.
• Proven ability to manage complex calendars, travel logistics, and confidential information.
• Excellent written and verbal communication skills.

Required skills