Executive Assistant – Hotel Division (Ahmedabad)

About the role

We are seeking an experienced Executive Assistant to support the Hotel Division leadership in Ahmedabad. The role involves managing senior executives’ schedules, travel, and communications while ensuring smooth coordination across internal departments and hotel properties.

Key responsibilities

• Act as the primary point of contact between Hotel Division leadership and internal departments such as Sales, Operations, Finance, and HR.
• Manage calendars, appointments, and scheduling for senior management.
• Handle travel arrangements, including bookings, itineraries, and logistics.
• Ensure smooth and effective communication across departments and teams.
• Prepare reports, presentations, and documentation as required.
• Coordinate with hotel property teams and vendors for operational and administrative requirements.
• Handle expense tracking, invoice processing, and basic budget coordination for the division.
• Track and monitor project timelines, ensuring timely completion and escalation when needed.

Required profile

• Skilled in organizing review meetings, preparing minutes of meetings, and ensuring timely follow‑ups.
• Expertise in scheduling, planning itineraries, and arranging travel.
• Prior experience as an Executive Assistant with a clear understanding of EA responsibilities.
• Proficient in preparing, maintaining, and updating MIS reports accurately and on time.
• Hands‑on experience drafting emails, preparing presentations, coordinating meetings, maintaining documentation, and supporting daily operational needs.