Executive Assistant – Hotel Division (F&B)

About the role

The Hotel Division is seeking an experienced Executive Assistant to support senior leadership across the Food & Beverage segment. You will act as the central liaison between the division and internal departments, ensuring smooth operations and effective communication.

Key responsibilities

• Serve as the primary point of contact between Hotel Division leadership and internal departments such as Sales, Operations, Finance, and HR.
• Manage calendars, appointments, and scheduling for senior managers.
• Coordinate travel arrangements, including bookings, itineraries, and logistics.
• Facilitate communication across departments and teams to ensure alignment.
• Prepare reports, presentations, and documentation as required.
• Coordinate with hotel property teams and vendors for operational and administrative needs.
• Handle expense tracking, invoice processing, and basic budget coordination for the division.
• Track and monitor project timelines, ensuring timely completion and escalation when necessary.

Required profile

• Skilled in organizing review meetings, preparing minutes of meetings, and ensuring timely follow‑ups.
• Expertise in calendar and travel management, including scheduling and itinerary planning.
• Prior experience as an Executive Assistant with a clear understanding of EA responsibilities.
• Proficient in preparing, maintaining, and updating MIS reports accurately and on time.
• Hands‑on EA abilities such as drafting emails, preparing presentations, coordinating meetings, maintaining documentation, and supporting daily operational needs.