Executive Assistant – Global Support & Travel Management

About the role

We are seeking a proactive Executive Assistant to provide comprehensive administrative and travel support to senior professionals across a global organization. The role involves managing complex calendars, coordinating meetings across time zones, and ensuring seamless travel logistics.

Key responsibilities

• Manage extensive Outlook diaries, schedule internal and external meetings worldwide, and resolve conflicts quickly.
• Organise video conferences via Zoom and book meeting rooms using Book‑IT, registering guests in the EMS system.
• Arrange travel itineraries—including flights, trains, hotels, and car transfers—through AMEX and provider portals, and update calendars with all details.
• Handle visa applications, emergency travel changes, and maintain monthly travel expense sheets.
• Create presentations and documents, gather data for analysis, and address administrative queries.
• Collaborate with multiple departments to meet service level agreements and maintain contact lists.

Required profile

• 2‑5 years of experience supporting professionals in a global environment.
• Strong organisational, time‑management and problem‑solving abilities.
• High attention to detail, confidentiality, and a proactive work ethic.
• Excellent written and verbal English communication skills.

Required skills

• Outlook calendar management
• Microsoft Word, Excel, PowerPoint
• Zoom video‑conferencing
• Book‑IT room‑booking system
• EMS guest‑registration system
• AMEX travel booking platform
• Data entry and expense‑tracking proficiency