Executive Assistant – Business Coordination

About the role

We are seeking a proactive Executive Assistant to support the Director of SAN Automotive. This role goes beyond traditional administration, involving customer coordination, research, event planning, and day‑to‑day business execution within the automotive and manufacturing sectors.

Key responsibilities

• Attend meetings with the Director, prepare minutes and track action items.
• Follow up with internal teams to ensure timely completion of tasks.
• Coordinate documentation and information flow across NPD, Design, Quality, Production, HR and other departments.
• Draft and send professional emails to customers, suppliers and business contacts.
• Manage the Director’s calendar, appointments, travel, hotel and event bookings.
• Research upcoming automotive, manufacturing and technology exhibitions and coordinate participation.
• Identify new markets, customers and business opportunities as directed.
• Track RFQs, customer enquiries and business‑development activities.
• Prepare PowerPoint presentations, company overviews and management reports.
• Assist HR with hiring requirements, job descriptions and interview follow‑ups.

Required profile

• MBA or B.Tech graduate.
• Excellent written and verbal communication skills.
• Strong coordination, follow‑up and organizational abilities.
• Comfortable interacting with senior leaders and external customers.
• Ability to understand technical and business discussions.
• Fresh MBA graduates with high ownership and willingness to learn are encouraged.

Required skills

• PowerPoint
• Excel
• Microsoft Office suite
• ChatGPT and other AI tools for research and productivity
• Internet research for companies, markets and exhibitions