Executive Assistant and Team Admin

About the role

Barclays is hiring a BIIC Executive Assistant and Team Admin in Mumbai for its Business Support & Administration team. The role provides world-class administrative support to executives, managers or teams, covering schedules, travel, correspondence and event coordination. It is a permanent position.

Key responsibilities

• Coordinate visits of senior business stakeholders and keep organisational charts up to date
• Handle logistics such as travel, ground transport and visas for senior staff
• Act as coordinator for activities and events, working with the event management team
• Work as point of contact with CRES, Location Strategy, GTIS and HR teams
• Arrange conferences, meetings and travel reservations for office personnel
• Write, type and distribute meeting notes, routine correspondence and reports
• Greet visitors and callers, handle their enquiries and direct them to the right person
• Manage email, mail newsletters and communications, and maintain scheduling and event calendars
• Operate office equipment (fax, copier, phone system) and use computers for spreadsheets, word processing and databases
• Use M365 and other software to produce correspondence, documents and presentations, and order and maintain stationery and equipment

Required profile

• Strong initiative and sound judgement, able to work independently
• Excellent interpersonal and communication skills and the ability to collaborate with a wide range of people
• Attention to detail and accuracy
• Ability to assess the validity of previous experience and make judgements outside standard procedures

Required skills

• Data and analytical skills
• Good command of Excel and PowerPoint, with the ability to present data visually and report on requests
• Knowledge of M365 and necessary software