Executive Assistant – A4

About the role

Capgemini is seeking a proactive and highly organized Executive Assistant to support senior leadership. The role involves managing calendars, travel, communications, and a range of operational tasks in a fast‑paced, global environment.

Key responsibilities

• Manage executive calendars, schedule meetings, appointments and travel arrangements.
• Handle mailbox management, correspondence and follow‑ups on behalf of leadership.
• Prepare agendas, presentations, reports and meeting materials.
• Coordinate internal and external meetings, capture minutes and circulate action items.
• Support business operations by preparing dashboards, MIS reports and ad‑hoc analysis.
• Collaborate with HR, IT, Finance and Operations as well as external stakeholders.
• Maintain organized documentation in SharePoint or similar tools, ensuring version control.
• Assist with event planning, travel itineraries and expense tracking.
• Conduct business research, support procurement processes and handle confidential information with discretion.

Required profile

• Proven experience as an Executive Assistant, PMO or similar role.
• Strong organizational and time‑management abilities with high attention to detail.
• Excellent communication, presentation and interpersonal skills.
• Ability to multitask, prioritize under tight deadlines and manage multiple stakeholders.
• Emotional intelligence, professional maturity and a proactive, self‑driven attitude.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• SharePoint (or similar document management system)