Executive Administrative Assistant

About the role

We are seeking an experienced Executive Administrative Assistant to support senior leaders within our Technology Innovation Hub. The role involves managing complex calendars, coordinating meetings, handling travel logistics, and ensuring smooth day‑to‑day operations for the executive team.

Key responsibilities

• Provide day‑to‑day executive and administrative support to leaders, including calendar management, meeting coordination, and correspondence handling.
• Manage stakeholder engagement and leadership governance by scheduling meetings, tracking action items, preparing agendas, and facilitating communication across global teams.
• Coordinate travel arrangements, including itineraries, accommodation, transportation, and visa requirements.
• Support business operations such as expense management, invoice processing, purchase orders, vendor coordination, and onboarding of new hires.
• Prepare executive presentations, reports, and communications; assist with project coordination for strategic initiatives and events.
• Track office supplies, order stationery, coordinate couriers, and manage incoming/outgoing deliveries.

Required profile

• 7+ years of experience in an administrative or executive assistant role, preferably within financial services.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in data entry and record keeping.
• Proven ability to build strong working relationships across teams.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Concur or similar expense management systems.