Office Manager

About the role

The Office Manager will join FNZ’s Support Services team and provide comprehensive administrative and facilities support across assigned office locations. This full‑time, onsite role ensures that office environments are aligned with the company’s creative and innovative standards.

Key responsibilities

• Coordinate and manage office operations to maintain global consistency and uphold business values.
• Oversee budgets, month‑on‑month spend and financial tracking for each location.
• Manage office security, visitor booking systems, and liaise with building reception and security teams.
• Administer health and safety, COVID policies, and conduct H&S checklists.
• Lead office moves, refurbishments, layout changes and ensure contractors complete tasks.
• Orient new starters, maintain office manuals and ensure SharePoint documentation is up‑to‑date.
• Handle meeting room facilities, AV equipment, hospitality and catering requirements.
• Maintain relationships with suppliers, negotiate cost‑effective services and manage consumables.

Required profile

• 8‑15 years of experience in facilities management and employee transportation.
• Proven ability to manage people, service providers and multiple projects simultaneously.
• Strong problem‑solving skills with flexibility to work extra hours to meet deadlines.
• Excellent relationship‑building skills for staff, customers and external partners.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint