Executive Administrative Assistant

About the role

We are seeking a proactive, detail‑oriented Executive Administrative Assistant to support our audit leadership and teams. You will handle end‑to‑end administrative tasks, coordinate travel, manage schedules, and ensure smooth documentation processes.

Key responsibilities

• Coordinate partner and team travel arrangements, selecting suitable transportation and accommodations.
• Manage calendars and schedules, blocking time for critical meetings and events.
• Plan and organize training sessions and team‑building events, securing rooms and recording resources.
• Create print sets, oversee approvals, and maintain archival of proposals, deliverables, and client folders.
• Process reimbursement files, ensure policy compliance, and handle payments.
• Update and review timesheets on OneDrive, obtain approvals, and forward to central teams.
• Maintain accurate audit and partner profiles.
• Review documents for formatting, quality, and technical standards before partner review.
• Coordinate office‑boy services based on partner and team needs.
• Follow up with team members on administrative matters such as partner responses and reimbursement submissions.

Required profile

• Proactive and detail‑oriented mindset.
• Strong organizational and multitasking abilities.
• Experience supporting senior partners or audit teams.
• Ability to handle confidential information with discretion.

Required skills

• OneDrive for timesheet and document management.