Administrative Executive

About the role

We are seeking an organized Administrative Executive to oversee daily office operations and ensure a smooth working environment. The role involves managing office logistics, coordinating meetings, and supporting staff and management with administrative tasks.

Key responsibilities

• Manage day‑to‑day office administration and ensure smooth operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms and conference facilities.
• Organise internal and external meetings, events and travel arrangements.
• Handle correspondence, including emails, couriers and official documentation.
• Liaise with vendors for office maintenance, housekeeping, pantry, security and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Oversee office supplies, stationery, pantry inventory and office assets.
• Process vendor invoices, expense claims and support administrative budgeting.
• Maintain office records, databases, filing systems and MIS reports.

Required skills

• Office Administration
• Facility & Vendor Management
• Inventory & Asset Management
• Travel & Event Coordination
• Communication & Coordination Skills