Administrator Assistant

About the role

Ventra is seeking an Administrator Assistant to provide comprehensive administrative support to managers, staff, and visitors. The role ensures smooth daily operations, enabling the team to focus on delivering high‑quality healthcare revenue cycle solutions.

Key responsibilities

• Handle office tasks such as filing, generating reports and presentations, conducting research, and setting up meetings.
• Transcribe meeting minutes, reorder supplies, and maintain equipment inventories.
• Provide real‑time scheduling support, book appointments, and prevent conflicts.
• Arrange travel, including flights, car rentals, hotel and restaurant reservations.
• Screen phone calls, route callers, and maintain professional communication via phone, email, and mail.
• Greet and assist visitors, anticipate their needs, and ensure a positive experience.
• Produce and distribute correspondence, memos, letters, faxes, and forms.
• Prepare and monitor invoices, and oversee preventive maintenance of office equipment.

Required profile

• Bachelor’s degree or equivalent four‑year college education.
• Minimum of 2 years of administrative or office support experience.
• Excellent verbal and written communication skills with an upbeat, customer‑service orientation.
• Professional, polite, attentive, accurate, and responsive in all interactions.

Required skills

What we offer

• Eligibility for Ventra’s performance‑based incentive plan.
• Referral bonus program.
• Opportunities for growth within a leading healthcare solutions provider.