Admin Secretary

About the role

Agile Advisors is seeking a highly organised and proactive Admin Secretary to support its management team. The role involves handling a wide range of administrative and secretarial tasks in a fast‑paced, sustainability‑focused environment.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments.
• Prepare, draft and format emails, letters, reports and other business documents.
• Handle incoming calls, emails and correspondence professionally.
• Maintain office records, files and confidential documents.
• Coordinate travel arrangements, hotel bookings and meeting logistics.
• Organise office supplies and ensure smooth day‑to‑day administrative operations.
• Prepare meeting agendas, take minutes and follow up on action items.
• Assist in preparing presentations, reports and MIS documents.
• Coordinate with internal departments and external stakeholders.
• Support HR and Finance teams with basic administrative tasks as required.
• Perform any other administrative duties assigned by management.

Required profile

• Bachelor's degree in any discipline.
• 2–5 years of experience as an Admin Secretary, Executive Secretary or Administrative Assistant.
• Excellent verbal and written communication skills in English.
• Strong organisational, time‑management and confidentiality skills.
• Professional attitude with strong interpersonal abilities.
• Ability to work independently and prioritise tasks effectively.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook