Private Secretary I – Office of Campus Operations and Support

About the role

The Office of Campus Operations and Support is seeking a Private Secretary I to provide high‑level administrative assistance to senior officials. This role involves managing communications, coordinating meetings, and ensuring smooth daily operations.

Key responsibilities

• Screen telephone calls, determine priority, and brief officials on caller background.
• Arrange conferences, prepare agendas, take notes, and distribute summaries and handouts.
• Receive and track incoming mail, maintain control records, and follow up on pending actions.
• Review outgoing correspondence for accuracy, policy compliance, and factual correctness.
• Maintain the official’s calendar, schedule appointments, and ensure briefings are prepared.
• Draft acknowledgment, commendation, and notification letters independently.
• Interview, select, and schedule clerical staff, manage coverage and overtime.
• Organize official social events, issue invitations, and coordinate guest speakers.
• Gather specialized information from external technical sources and synthesize key points.
• Prepare administrative notices, draft procedural issuances, and communicate instructions to staff.

Required profile

• At least six months of experience performing tasks that demonstrate strong command of English grammar, spelling, and arithmetic.
• Ability to handle confidential information with discretion.
• Excellent organizational and multitasking skills.

Required skills

• Proficiency with word‑processing software and personal computers.
• Ability to take and transcribe dictation using shorthand or stenotype.

What we offer

• Competitive monthly salary of $5,133.
• Opportunity to work in a dynamic campus environment supporting senior leadership.