Personal Secretary to Managing Director

About the role

The Personal Secretary to the Managing Director provides high‑level administrative and executive support, ensuring the MD’s office runs smoothly. This position demands exceptional organization, communication, and discretion while handling confidential information.

Key responsibilities

• Manage the MD’s calendar, appointments, meetings and travel arrangements.
• Schedule internal and external meetings, board sessions and executive engagements; prepare agendas, record minutes and follow up on actions.
• Handle incoming emails, calls and correspondence; act as primary liaison between the MD and internal departments, clients, vendors and external stakeholders.
• Draft business letters, reports, presentations, memos and other executive documents.
• Maintain and safeguard confidential files, agreements and reports.
• Coordinate strategic projects, track action items, monitor deadlines and prepare status updates.
• Organise domestic and international travel, accommodation, transportation, visas and travel itineraries; process reimbursements.
• Provide day‑to‑day executive and personal support, including personal scheduling when required.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce or related field (preferred).
• 5+ years experience as an Executive Assistant, Personal Secretary or Personal Assistant supporting senior leadership.
• Excellent written and verbal communication skills.
• High level of discretion, integrity and professionalism.
• Strong organizational, planning and time‑management abilities.
• Ability to multitask, prioritize effectively and work under pressure.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).