Office Secretary – Executive Assistant to Founder

About the role

We are a fast‑growing, family‑run premium perfume and fragrance brand seeking a highly organized Office Secretary to support our Founder. This high‑ownership position blends executive assistance, office administration, and people coordination in a dynamic environment.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements, and daily schedule.
• Handle correspondence, prepare presentations, reports, MIS, and maintain confidential business documents.
• Coordinate with internal teams, vendors, consultants, and external stakeholders to ensure timely task execution.
• Track action items, follow up on deliverables, and support business projects and research.
• Oversee day‑to‑day office administration, facilities, supplies, and vendor management.
• Manage office logistics, travel bookings, courier services, and administrative documentation.
• Support recruitment by scheduling interviews, coordinating with candidates, and assisting hiring activities.
• Facilitate employee onboarding, maintain HR records, attendance, leave management, and payroll coordination.
• Assist in implementing HR policies, employee engagement initiatives, and internal communication.
• Organize company meetings, events, exhibitions, and ensure smooth operational support across functions.

Required profile

• 4–9 years of experience in Executive Assistant, Administration, HR Coordination, or similar roles.
• Graduate in any discipline; MBA or HR qualification is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with high discretion.
• Comfortable working directly with senior leadership and business owners.
• Positive attitude, ownership mindset, and attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace