Office Administrator

About the role

The Office Administrator will ensure smooth operation of our office environment by managing infrastructure, cash expenses, vendor relationships, and asset maintenance. You will also support other teams in organizing events, meetings, and conferences while handling bookkeeping and inventory tasks.

Key responsibilities

• Maintain office infrastructure, coordinate repairs, maintenance, and renovations.
• Track maintenance schedules, service contracts, and ensure timely upkeep.
• Manage office cash expenses, record bills and invoices, and submit them for financial reconciliation.
• Negotiate and manage vendor contracts, evaluate new suppliers for cost‑effectiveness and quality.
• Assist teams with event, meeting, conference and travel arrangements, including venue booking and logistics.
• Monitor and replenish office supplies and pantry items, maintain inventory records.
• Oversee outsourced jobs to ensure timely, on‑budget delivery.
• Maintain Office & IT asset inventory, track usage, coordinate repairs or replacements, and conduct periodic audits.
• Provide basic support to the system administration team, troubleshoot PCs, laptops, LAN/Wi‑Fi, WAN, internet and firewall issues.
• Follow up on WP payments and renewals with clients and vendors.

Required profile

• 2–3 years of experience in office administration or a similar role.
• Strong English communication and email writing skills.
• Excellent organizational abilities and attention to detail.
• Good interpersonal and customer‑relationship skills.
• Ability to negotiate with vendors and solve problems quickly.

Required skills

• Microsoft 365 proficiency.
• Advanced skills in Excel, Word and PowerPoint.