Office Administrator & Executive Assistant

About the role

We are looking for a proactive and organized Office Administrator who will also act as Executive Assistant and provide HR support for our Thane office. The role ensures smooth daily operations, assists directors and employees, and contributes to a welcoming workplace environment.

Key responsibilities

• Manage office supplies, maintain inventory and handle maintenance requests.
• Coordinate with vendors for office repairs, utilities and other service requirements.
• Oversee general office upkeep to ensure a clean, organized, and welcoming environment.
• Maintain records of outgoing and incoming couriers, as well as visitor registers.
• Ensure efficient functioning of office equipment (printers, phones, etc.) and arrange repairs or replacements.
• Prepare, compile and organize documents.
• Greet and assist visitors, manage meeting‑room bookings and provide a positive visitor experience.
• Address and resolve any administrative and maintenance issues related to the office environment.
• Serve as the first point of contact for all visitors, maintaining a professional and friendly demeanor.
• Maintain filing systems and ensure documentation is easily accessible.
• Manage annual maintenance contracts (AMCs) for office equipment.
• Assist HR with onboarding new employees, induction and preparation of documentation and supplies.
• Support recruitment for junior‑level roles, including shortlisting and coordinating technical interviews.

Required profile

• Strong organizational and multitasking abilities.
• Proactive attitude with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information responsibly.
• Comfortable interacting with vendors and service providers.
• Capable of supporting HR processes and recruitment activities.

Required skills

What we offer

• Competitive salary (negotiable).
• Opportunity to work in a fast‑growing engineering consultancy.