IP Admin Specialist (Trademark Docketing)

About the role

Clarivate is looking for an IP Admin Specialist to join its IP Admin Team in Noida. The role processes correspondence from trademark offices worldwide and the filing documents submitted during the trademark lifecycle. It reviews, docks and de-docks information received from trademark offices, law firms, agents and clients into the Intellectual Property Management System (IPMS) and routes it to the right attorneys or paralegals.

Key responsibilities

• Docket trademarks: calendar statutory and non-statutory deadlines in IPMS with the relevant documents to protect IP rights.
• Prioritise daily docketing and de-docketing requests and other assigned tasks to keep IPMS current and correct.
• Review trademarks prosecution documents (US and non-US) received by mail or online and update or create records in IPMS according to SOPs.
• Create and update trademark records in IPMS, including family linking of direct and subject-matter-related applications.
• Communicate with attorneys, paralegals, law firms, foreign agents and other stakeholders for instructions and clarification.
• Maintain data integrity of IPMS and monitor the docket so that PTO and client deadlines are met.
• Facilitate timely filing of trademark applications and office action responses, and coordinate payment of PTO fees and maintenance fees with clients and annuity service providers or law firms.
• Keep up with changes in PTO guidelines and procedures and support the team with process inputs.
• Provide on-the-job training to new joiners and refresher training; internal and PTO audits and quality checks of docketing are preferred.

Required profile

• Bachelor's degree and at least 3 years of IP trademark experience.
• Attention to detail, high concentration and cultural sensitivity.
• Typing speed of 45-50 wpm with 98% accuracy; independent, proactive team player with good communication skills.
• Preference for candidates with hands-on experience across multiple jurisdictions (US and non-US) in trademarks and with knowledge of several IPMS platforms.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong analytical skills and ability to resolve first-level queries.

The team has 10-15 members and reports to the Manager Operations. The role is full-time (40 hours per week) and hybrid, based in Noida (IST).