IP Admin Senior Analyst / SME (Docketing)

About the role

Clarivate is looking for an IP Admin Senior Analyst / SME to join its IP Admin team in Noida. The role processes correspondence from the USPTO and other patent offices and the filing documents submitted during the patent and trademark lifecycle. It reviews, docks and de-docks information received from PTOs, law firms, agents and clients into the intellectual property management system (IPMS) and routes it to the right attorneys or paralegals. The team has 10-15 members and reports to the Manager Operations.

Key responsibilities

• Docketing: calendar statutory and non-statutory deadlines in the IPMS together with the relevant documents to preserve IP rights.
• De-docketing: perform or close the calendared events in the IPMS once the action is completed or cancelled.
• Prioritise daily docketing and de-docketing requests and other assigned tasks to keep the IPMS current and correct.
• Review patent and trademark prosecution documents (US and non-US) received by mail or online and update or create records in the IPMS according to SOPs.
• Create and update patent and trademark records in the IPMS, including family linking of direct and subject-matter-related applications.
• Communicate with attorneys, paralegals, law firms, foreign agents and other stakeholders for instructions and clarification.
• Maintain data integrity of the IPMS and monitor the docket so that all PTO and client deadlines are met.
• Facilitate timely filing of applications and office-action responses, and timely payment of PTO fees including maintenance fees.
• Keep up with changes in PTO guidelines and share process-related inputs with the team.
• Provide on-the-job training to new joiners and conduct refresher trainings; internal and PTO audits and quality checks are preferred.

Required profile

• B.Sc./M.Sc., B.Com, BBA, BCA or BA graduate with at least 50% aggregate.
• Minimum 2 years of experience in docketing.
• Proactive team player with good interpersonal skills, able to work independently with little or no supervision.
• Good written and verbal communication skills.
• Strong analytical skills to evaluate data comprehensively.
• IP knowledge and experience with different IPMS systems is an added advantage.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to perform docketing quality audits and first-level query resolution.

The role is full-time, 40 hours per week, based in Noida (IST) with a hybrid work mode.