Head of Office – Executive Assistant to Managing Director

About the role

This senior position supports the Managing Director as a trusted extension of the office, driving strategic priorities and ensuring seamless execution across the organisation. It combines high‑level executive assistance with operational ownership, requiring strong organisational acumen and proactive problem‑solving.

Key responsibilities

• Manage all inbound and outbound communications for the MD, prioritising, drafting and responding with a professional tone.
• Oversee the MD’s calendar, meetings, travel arrangements and daily priorities, aligning them with business objectives.
• Track MD‑led initiatives, maintain structured dashboards and ensure timely follow‑through across teams.
• Provide operational oversight by coordinating cross‑functional activities, monitoring timelines and recommending efficiency improvements.
• Facilitate international coordination, representing the MD’s office in internal and external interactions.
• Identify bottlenecks, resolve issues proactively and close the loop on all assigned tasks.

Required profile

• Exceptional organisational and proactive mindset with a high degree of business maturity.
• Strong executive communication skills, discretion and accountability.
• Ability to manage multiple priorities, track progress rigorously and drive tasks to completion.
• Comfortable operating in a fast‑paced, strategic environment and representing senior leadership.

Required skills