Front Office Executive

About the role

We are seeking a professional, customer‑focused Front Office Executive to manage our reception and front‑desk operations. You will be the first point of contact for visitors, employees, and vendors, ensuring a smooth and welcoming experience for everyone who enters the workplace.

Key responsibilities

• Greet clients, employees, visitors and vendors courteously.
• Handle incoming and outgoing calls, issue stationery, and support office events, training sessions and seminars.
• Maintain visitor logs, gate passes, reception registers and First‑Aid kit records.
• Coordinate meeting‑room bookings, assist with meeting arrangements and keep office supplies stocked.
• Receive, track and distribute couriers and official documents.
• Arrange cab bookings, liaise with the travel desk and keep travel records up to date.
• Work with vendors, housekeeping, security and maintenance teams for office support.
• Assist with employee onboarding, joiner kits, ID‑card issuance and exit formalities in partnership with HR.
• Track vendor agreements, verify invoices, process purchase requests and monitor monthly vendor budgets.
• Ensure reception area cleanliness and uphold overall office presentation standards.

Required profile

• Excellent communication and interpersonal skills with a professional appearance.
• Basic working knowledge of Microsoft Excel, Word and Outlook.
• Ability to multitask and manage front‑desk operations in a fast‑paced environment.
• Strong coordination, organizational and problem‑solving abilities.
• Effective interaction with internal stakeholders, vendors and visitors.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook