Front Office Coordinator – Boutique Experience

About the role

The Front Office Coordinator will be the face of Vianaar’s office, delivering a refined, boutique‑hotel style experience for every visitor. This role blends high‑touch hospitality with structured executive support, ensuring seamless coordination of customer visits and smooth day‑to‑day office operations.

Key responsibilities

• Own the end‑to‑end front office experience, creating a warm, polished first impression for all guests.
• Orchestrate customer visits from arrival to departure, managing meeting‑room scheduling, readiness, and transitions.
• Maintain a calm, attentive front‑of‑house presence and ensure the reception area reflects Vianaar’s premium design ethos.
• Support basic inventory management of front‑office and hospitality supplies.
• Provide administrative and coordination support to leadership, including calendar management, follow‑ups, and basic data reporting.
• Act as the central point of communication between internal teams, ensuring alignment across CRM, sales, and operations.

Required profile

• 5–8 years of experience in front‑office, hospitality, or executive coordination roles.
• Willingness to work weekends and on a rotational schedule.
• Professional appearance, positive body language, and strong attention to detail.
• Excellent organizational skills and the ability to anticipate visitor needs.

Required skills