Executive Secretary – Support Director & Senior Management

About the role

We are seeking a highly organized and proactive Executive Secretary to provide high‑level administrative, coordination and strategic support to the Director and senior management team. The role involves managing calendars, preparing reports, tracking project updates and ensuring smooth execution of business activities across multiple projects.

Key responsibilities

• Manage calendars, meetings, travel arrangements and prepare agendas, minutes and action trackers for senior leadership.
• Draft emails, letters, presentations and official communications while handling confidential documents.
• Coordinate with Sales, Marketing, Finance, Legal, HR and Project teams to gather daily, weekly and monthly reports.
• Maintain project status updates, summary reports and proper digital/physical filing systems.
• Track progress of real‑estate projects, sales numbers, marketing activities and approvals.
• Schedule and support meetings with clients, investors and partners, maintaining a contact database.
• Assist with office administration, vendor coordination and event organization.
• Handle confidential business data with discretion and support the Director on priority assignments.

Required profile

• Graduate in any discipline.
• 2‑3+ years experience as an Assistant or Secretary supporting senior management.
• Excellent communication in English and Hindi; Marathi is a plus.
• Strong sense of ownership, problem‑solving attitude and ability to work in a fast‑paced environment.
• Willingness to travel for meetings outside the office or city.

Required skills

• Proficiency in Microsoft Excel, Word and PowerPoint.
• Strong documentation, reporting and follow‑up abilities.
• Effective calendar and meeting management.