Executive Secretary – Support Director & Senior Management

About the role

We are seeking a highly organized and proactive Executive Secretary to provide high‑level administrative, coordination, and strategic support to the Director and senior management team. The role involves managing calendars, preparing reports, and ensuring smooth execution of business activities across multiple projects.

Key responsibilities

• Manage calendars, meetings, travel arrangements, and prepare agendas, minutes, and action trackers for senior management.
• Draft emails, letters, presentations, and official communications while handling confidential documents.
• Coordinate daily, weekly, and monthly reports across Sales, Marketing, Finance, Legal, HR, and Project teams.
• Maintain project status updates, summary reports, and proper digital/physical filing systems.
• Track updates on real‑estate projects, sales numbers, marketing activities, and approvals.
• Schedule and coordinate meetings with clients, investors, partners, and maintain a database of contacts.
• Support office administration, vendor coordination, and event organization as needed.
• Handle confidential business data with discretion and work closely with the Director on priority assignments.

Required profile

• Graduate in any stream with 2‑3+ years of experience as an Assistant or Secretary.
• Excellent communication skills in English and Hindi; Marathi is a plus.
• Strong sense of ownership, problem‑solving attitude, and ability to thrive in a fast‑paced environment.
• Willingness to travel for meetings outside the office or city.

Required skills

• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Proficiency in Microsoft PowerPoint