Executive Secretary for Chief Doctor & Chairman (Hospital)

About the role

We are seeking an Executive Secretary to support the Chief Doctor and Chairman of our Ayurvedic Multi‑Speciality Hospital. The role involves managing high‑level administrative tasks, maintaining confidentiality, and coordinating with internal and external stakeholders.

Key responsibilities

• Manage the Chairman’s calendar, appointments, meetings, and calls with patients, doctors, trustees, and external partners.
• Draft letters, emails, reports, and meeting minutes; maintain confidential medical, legal, and administrative records.
• Liaise with hospital departments, government bodies, media, and VIP guests; follow up on action items from meetings.
• Arrange travel, conferences, events, and hospital functions; oversee office administration for the Chairman’s office.
• Act as the first point of contact for the Chairman’s office, handling queries with discretion and professionalism.

Required profile

• 5–10 years of experience as an Executive Secretary or PA to senior leadership, preferably in healthcare.
• Excellent written and verbal communication in English and Tamil.
• High integrity, strong time‑management skills, and ability to handle sensitive matters.
• Graduate degree; background in Ayurvedic or hospital settings is an advantage.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).