Executive Assistant to the CEO – Founder’s Office

About the role

Two jobs in one: keep the CEO’s week running smoothly and manage the hiring pipeline efficiently. You will coordinate meetings, travel, and office logistics while ensuring fast, precise recruitment processes.

Key responsibilities

• Prepare meeting pre‑reads, capture minutes, track action items and follow up until closure.
• Coordinate recruiting: schedule interviews, communicate with candidates, manage assessment invites, maintain status updates and chase scorecards.
• Track the CEO’s open items with teams and partners, providing weekly status updates.
• Arrange domestic and international travel, visas, itineraries and expense reporting with zero disruptions.
• Handle office administration: visitors, couriers, vendor coordination, records and small purchases.

Required profile

• Minimum 5 years experience as an Executive Assistant to a founder, CEO or CXO, or in recruiting/talent coordination.
• Highly organized, precise and fast, with excellent written English and phone etiquette.
• Discreet with confidential information and able to work under pressure.
• Comfortable working onsite in an office environment.

Required skills

• Google Workspace
• Spreadsheets
• Scheduling tools

What we offer

• Direct access to the CEO – no layers, no gatekeepers.
• Experience in a profitable, global e‑commerce business built on its own technology.
• Culture of ownership and continuous learning.