Executive Assistant to Sr. VP Operations – Superluxury

About the role

The Executive Assistant will act as a strategic partner to the Senior Vice President of Operations for the Superluxury division, providing high‑level support across a portfolio of luxury hospitality assets. This role ensures seamless coordination, manages priorities, and safeguards confidential information while driving business objectives.

Key responsibilities

• Manage the Sr. VP’s calendar, schedule meetings, coordinate travel, and prepare agendas, briefs, and presentations.
• Serve as the primary liaison between the Sr. VP and internal/external stakeholders, ensuring timely communication and follow‑ups.
• Support business planning, track strategic initiatives, and monitor project deliverables across clubs, hotels, restaurants, and wellness venues.
• Draft, review, and handle correspondence, reports, and presentations with accuracy and confidentiality.
• Coordinate Board meetings, leadership reviews, and management committees, preparing minutes and ensuring action items are completed.
• Conduct research, compile data, and create briefing materials to aid decision‑making.
• Monitor departmental dashboards, budgets, and operational updates for the Sr. VP.
• Proactively identify priorities, manage deadlines, and resolve issues before escalation.
• Undertake special assignments delegated by senior leadership.

Required profile

• Graduate or postgraduate degree in Business Administration, Hospitality Management, or a related field.
• 8–12 years of professional experience, including 4–5 years as an Executive Assistant, Chief of Staff, or EA to a CXO in hospitality, luxury, or service‑driven industries.
• Strong business acumen, organizational abilities, and stakeholder management skills.
• Excellent written and verbal communication with high attention to detail.
• Ability to handle multiple priorities while maintaining strict confidentiality.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using scheduling tools.
• Familiarity with business communication platforms.