Executive Assistant to Senior Vice President

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Senior Vice President. The role combines executive support, project coordination, and operational management to ensure smooth day‑to‑day activities.

Key responsibilities

• Manage the SVP’s calendar, schedule meetings, appointments and events, and prioritize daily activities.
• Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
• Plan and coordinate domestic and international travel, including flight bookings, visas, hotel reservations and detailed itineraries.
• Prepare and submit travel and business expense claims, maintaining accurate records and liaising with Finance.
• Schedule and organize internal and external meetings across time zones, arrange rooms and video‑conferencing facilities, and record minutes when required.
• Handle day‑to‑day administrative tasks, correspondence, vendor bookings and maintain both digital and physical records.
• Track follow‑ups, deadlines and action items to ensure timely completion of tasks.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 3–6 years of experience as a Project Coordinator, Executive Assistant or similar role supporting senior leadership.
• Excellent organizational, planning and multitasking abilities.
• Strong verbal and written communication skills.
• High level of professionalism, discretion and ability to handle confidential information.

Required skills