Executive Assistant to Managing Director (Mumbai)

About the role

This role provides high‑level operational support to the Managing Director’s office in India. The Executive Assistant to the Managing Director will serve as a trusted point of contact, managing executive priorities and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage the executive calendar, travel arrangements, expense reporting and reimbursement processes in line with company policies.
• Plan and coordinate leadership meetings, town halls, business reviews and other key forums, preparing agendas, presentations and briefing materials.
• Organise and support executive visits, leadership events and strategic business engagements to ensure seamless execution and a positive stakeholder experience.
• Serve as a key liaison for senior leaders, coordinating with internal teams, external partners and other stakeholders.
• Foster cross‑functional communication and collaboration to support business priorities and drive operational effectiveness.
• Maintain highly confidential records and prepare professional correspondence, reports and business documentation.
• Provide administrative and operational support, including procurement activities, vendor management and coordination of business‑related requirements.

Required profile

• Bachelor’s degree with 5+ years of experience supporting C‑suite executives, preferably a Managing Director, CEO or senior leadership team.
• Proven experience managing complex calendars, executive communications and stakeholder engagements.
• Exceptional organisational and time‑management skills with strong verbal and written communication abilities.
• High level of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).