Executive Assistant to Managing Director

About the role

The Executive Assistant will be the primary coordination hub for the Managing Director’s strategic, operational, and administrative matters. This full‑time, on‑site role demands high ownership, discretion, and the ability to manage cross‑functional tasks.

Key responsibilities

• Provide end‑to‑end support for the MD’s daily priorities and act as the main point of contact for internal and external stakeholders.
• Plan, manage, and optimise the MD’s calendar, meetings, travel itineraries and logistics.
• Assist with land, legal and compliance matters by coordinating with lawyers, consultants, government authorities and vendors, and tracking documentation.
• Track and follow up on tasks assigned by the MD across teams using tools such as Google Sheets, ensuring timely delivery.
• Draft emails, letters, agreements, contracts and maintain organised records of all important documents.
• Liaise between the MD and various departments, clients and external partners to ensure seamless execution of strategic initiatives.
• Handle office purchases, administrative requirements and ad‑hoc high‑priority assignments.

Required profile

• Strong written and spoken English communication skills.
• High ownership, proactive mindset and excellent follow‑up discipline.
• Ability to handle confidential information with discretion.
• Comfortable working under pressure, flexible hours and occasional travel.
• Prior experience in a similar executive assistant role or exposure to legal/compliance matters is preferred.

Required skills

• MS Office (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Internet research
• AI tool usage