Executive Assistant to Founder & CEO

About the role

We are seeking a highly organized, intelligent, and execution‑oriented professional to work directly with the Founder & CEO. The role acts as an execution partner, turning the CEO’s decisions into concrete actions, assigning owners, and ensuring timely completion across the organization.

Key responsibilities

• Attend key meetings with the CEO, record decisions and action points.
• Translate CEO instructions into clear tasks with owners, deliverables, and deadlines.
• Maintain and regularly update a centralized CEO Action Tracker.
• Follow up with Business Unit, Regional, Department, and Factory heads to monitor progress.
• Identify potential delays, bottlenecks, and deviations, and escalate matters requiring CEO intervention.
• Prepare daily and periodic updates for the CEO covering completed actions, due items, overdue items, bottlenecks, and decisions needed.
• Coordinate cross‑functional activities across Sales, Projects, Design, Factory, Purchase, HR, Finance, IT, Marketing, and Expansion.
• Track implementation of new systems, SOPs, ERP processes, and management decisions.
• Collect and consolidate reports required by the CEO and support management reviews.
• Travel to branches and factories when critical coordination or progress verification is needed.

Required profile

• 5–10 years of relevant professional experience.
• Background in CEO/Founder Office, Business Operations, Project/Program Management, Management Consulting, Strategy & Operations, or a senior Executive Assistant role with operational duties.
• Experience in multi‑location organizations, manufacturing, interiors, construction, retail, or project‑based businesses is a plus.
• Strong understanding of business processes and organizational structures.
• Excellent written and verbal communication skills.
• Willingness to travel as required.

Required skills

• Microsoft Excel
• Google Sheets
• ERP systems
• Dashboard tools
• Task‑management tools
• AI productivity tools