Executive Assistant to Director (Operations)

About the role

We are seeking a sharp, organized, and dependable Executive Assistant to support the Director of our ricemanufacturing unit. You will manage the Director’s schedule, communications, and travel while acting as a liaison with plant department heads and external stakeholders.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily schedule, proactively resolving conflicts.
• Plan and coordinate domestic and international travel, including itineraries, bookings, visas, and logistics.
• Organize internal and external meetings, plant visits, and reviews – handling scheduling, venue logistics, agenda circulation, and minute taking.
• Draft, review, and manage correspondence such as emails, letters, presentations, and reports.
• Serve as the first point of contact for the Director’s office, screening calls, visitors, and requests.
• Liaise with plant department heads (Production, Quality, HR, Finance, Procurement, Sales) to gather updates, reports, and key business metrics.
• Coordinate with government offices, auditors, bankers, vendors, and other external stakeholders on behalf of the Director.
• Maintain proper filing, documentation, expense tracking, and administrative budgets for the Director’s office.

Required profile

• Graduate in any discipline; MBA or PG Diploma in Management preferred.
• 3–7 years of experience as an Executive Assistant, Personal Secretary, or Personal Assistant to senior management.
• Excellent written and verbal communication skills in English and Hindi.
• Strong organizational abilities with the capacity to multitask under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook