Executive Assistant to Director

About the role

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to support the Director in all administrative and coordination tasks. The role involves managing the Director’s schedule, preparing reports and presentations, and ensuring timely follow‑up on key business activities.

Key responsibilities

• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, calls, and appointments.
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Attend meetings with the Director, prepare minutes of meetings (MOMs), and track action points.
• Follow up with department heads and team members on tasks assigned by the Director.
• Handle emails, correspondence, documents, and confidential information.
• Coordinate with clients, vendors, business partners, consultants, and senior management on behalf of the Director.
• Prepare and maintain MIS reports, dashboards, presentations, and business updates as required.
• Assist the Director in monitoring important business deadlines, projects, and commitments.
• Arrange domestic and international travel, accommodation, transportation, and itineraries.
• Maintain organized records of important documents, contracts, reports, and correspondence.
• Support the Director in special projects, business initiatives, and strategic assignments.