Executive Assistant to Director

About the role

We are seeking a well‑organized and proactive Executive Assistant to support the Director at our head office in Dewas Naka, Indore. The role involves managing day‑to‑day schedules, communications, travel arrangements, and coordination with internal and external stakeholders.

Key responsibilities

• Maintain and update the Director’s calendar, appointments, and meeting schedules.
• Arrange and coordinate meetings with internal teams, customers, and business partners.
• Plan and manage business travel, including bookings, itineraries, and accommodations.
• Serve as the primary point of contact between the Director and various departments, vendors, and external parties.
• Handle email correspondence, letters, and documents on behalf of the Director.
• Organise and safeguard confidential records, reports, and data.
• Track action items, follow up with teams, and ensure timely completion of tasks.
• Assist in project tracking, preparation of agendas, presentations, MIS reports, and summaries.
• Conduct quick research and information gathering using AI and digital tools.

Required profile

• Graduate in any discipline; a Master’s degree is preferred.
• 2–3 years of experience as an Executive, Personal, or Management Assistant, preferably supporting a senior‑level executive.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Working knowledge of Google Workspace (Docs, Sheets, Slides, etc.).