Executive Assistant to Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Director in daily operations, schedule management, and strategic coordination. The role requires professionalism, confidentiality, and the ability to work independently in a fast‑paced environment.

Key responsibilities

• Manage the Director’s calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external communications on behalf of the Director.
• Prepare reports, presentations, meeting agendas, and correspondence.
• Take meeting minutes and follow up on action items.
• Handle confidential documents and sensitive information professionally.
• Coordinate with departments, clients, vendors, and stakeholders.
• Screen calls, emails, and visitors for the Director’s office.
• Maintain records, files, and office documentation.
• Assist in project coordination and operational follow‑ups.
• Organize events, conferences, and business meetings when required.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Support the Director in decision‑making through research and data collection.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Self‑motivated and capable of working independently.
• Adaptability to a dynamic, fast‑moving environment.

Required skills