Executive Assistant to Director – High‑Touch Support in Tech

About the role

We are looking for a proactive Executive Assistant to provide high‑touch administrative and operational support to a Director‑level leader in a fast‑moving technology environment. The role is on‑site and offers direct exposure to senior leadership and cross‑functional teams.

Key responsibilities

• Manage the Director’s calendar, prioritising meetings and coordinating cross‑functional scheduling.
• Arrange domestic and international travel, including visas, itineraries and on‑the‑ground logistics.
• Prepare and edit presentations, briefings and meeting packs, synthesising information into concise one‑pagers and agendas.
• Own expense administration and reconciliation, preparing reports and ensuring timely approvals.
• Act as primary liaison with internal stakeholders and external partners, screening requests and routing communications.
• Handle confidential correspondence and documentation with the highest level of discretion.

Required profile

• 3+ years supporting senior leaders (Director/C‑suite) in a fast‑paced corporate or technology setting.
• Proven mastery of Microsoft Outlook for calendar management.
• Strong proficiency in Microsoft Excel and PowerPoint for reporting and presentation preparation.
• Experience managing complex travel arrangements and expense processes.
• High level of confidentiality, professional discretion and stakeholder management.
• Excellent written and verbal English, capable of drafting polished emails, briefs and agendas.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Zoom
• Concur (or similar expense tools)
• DocuSign
• Google Workspace

What we offer

• On‑site role with direct exposure to senior leadership and cross‑functional teams.
• Collaborative, fast‑paced tech environment with opportunities to own projects.
• Competitive compensation and structured performance reviews tied to impact.