Executive Assistant to Chief Executive Officer

About the role

We are looking for a proactive Executive Assistant to support our Chief Executive Officer. The role involves managing the CEO’s schedule, coordinating meetings, and handling confidential information to ensure smooth executive operations.

Key responsibilities

• Manage the CEO’s calendar, appointments, travel arrangements, and meeting logistics.
• Coordinate internal and external meetings, prepare agendas, and record minutes.
• Handle confidential documents, reports, and correspondence with discretion.
• Serve as the primary point of contact between the CEO and internal teams, clients, and stakeholders.
• Prepare presentations, reports, spreadsheets, and other business documents.
• Monitor and prioritize emails, calls, and follow‑ups on behalf of the CEO.
• Track action items from meetings and ensure timely follow‑up.
• Organise business events, leadership meetings, and executive visits.
• Assist in preparing MIS reports, business reviews, and management presentations.
• Support strategic initiatives, research, and special projects as required.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 3–6 years of experience as an Executive Assistant, Executive Secretary or a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, planning and multitasking abilities.
• High level of professionalism and ability to maintain confidentiality.
• Ability to work under pressure and manage multiple priorities.
• Strong problem‑solving and decision‑making capabilities.
• Excellent interpersonal and stakeholder management skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Google Workspace.