Executive Assistant to CEO

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer of an IT Services and Consulting firm. The role involves managing the CEO’s schedule, coordinating meetings, and handling confidential information in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, calls and day‑to‑day schedule.
• Coordinate internal and external meetings, including agendas, rooms and follow‑ups.
• Prepare presentations, reports, documents and meeting notes.
• Act as primary point of contact between the CEO and internal teams, clients, partners and investors.
• Track action items, deadlines and follow‑ups arising from discussions.
• Arrange travel itineraries, accommodation and related logistics.
• Support the CEO with personal and professional administrative tasks.
• Maintain organized records, correspondence and executive files.
• Assist with special projects, research and ad‑hoc assignments from the leadership team.

Required profile

• Dependable, mature and highly organized with a strong sense of ownership.
• Comfortable interacting with senior leadership and maintaining professionalism in all communications.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.