Executive Assistant – Personal Secretary to MD & CEO

About the role

The organization is seeking a proactive Executive Assistant to support the Managing Director and CEO. This role involves managing a complex schedule, coordinating meetings, and handling travel logistics while maintaining the highest level of confidentiality.

Key responsibilities

• Maintain and update the MD/CEO’s calendar, preventing conflicts and ensuring efficient time use.
• Organise and coordinate internal and external meetings, book venues, prepare agendas and record minutes.
• Arrange all travel requirements, including flights, accommodations, visas and itineraries for the MD/CEO and occasional staff.
• Handle incoming and outgoing correspondence via email and phone, acting as the primary liaison with internal departments and external stakeholders.
• Prepare, edit and format documents, reports and presentations as required.
• Maintain contact databases, file systems and conduct research to support decision‑making.
• Uphold strict confidentiality for all company and personal information.

Required profile

• Minimum two years of experience in a personal assistant or similar administrative role.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism and ability to work independently.
• Flexibility to work beyond regular hours when needed.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook
• Shorthand