Executive Assistant – Office of Founder & CEO

About the role

Malsons is seeking an Executive Assistant to support the Founder & CEO across multiple businesses, investments and international partnerships. This high‑trust position manages the Founder’s professional infrastructure, ensuring his calendar, communications and business administration run seamlessly.

Key responsibilities

• Own and manage the Founder & CEO’s professional calendar end‑to‑end, prioritising and coordinating a high volume of meeting requests.
• Handle complex scheduling across India and international time zones, coordinating with senior executives, artists, investors, lawyers and other external stakeholders.
• Manage and triage professional correspondence, ensuring important communications are actioned.
• Prepare daily and weekly schedules, maintain forward visibility on commitments and coordinate meeting agendas, materials, video links and logistics.
• Brief the Founder for important meetings and work closely with the Chief of Staff on priorities, decisions and follow‑ups.
• Track documents requiring review, approval or signature, maintain confidential records and VIP contact databases.
• Coordinate business travel with the Personal Assistant and manage meeting invitations, confirmations, changes and routine follow‑ups.
• Collaborate with EAs and offices of senior external stakeholders, anticipate calendar conflicts and resolve them proactively while maintaining strict confidentiality.

Required profile

• 4–7+ years of relevant Executive Assistant experience.
• Prior experience supporting a Founder, CEO, promoter, CXO or other senior executive is strongly preferred.
• Exceptional calendar, prioritisation and time‑management abilities.
• Excellent written and spoken English with polished professional communication.
• Comfortable interacting with highly senior and high‑profile stakeholders.
• Detail‑oriented, organised and calm under pressure.
• Strong judgment regarding priorities, confidentiality and escalation.
• Experience in entertainment, media, investing, technology, family offices or fast‑growing companies is advantageous.

Required skills