Executive Assistant

About the role

We are looking for an Executive Assistant to support the founder directly across business and travel commitments. The role focuses on managing calendars, correspondence, travel logistics and documentation so the founder can concentrate on strategic decisions. Confidentiality and the ability to work with AI‑driven tools are essential.

Key responsibilities

• Use AI tools as the default method for drafting, summarising, researching and preparing documents.
• Build and maintain repeatable AI workflows for inbox triage, meeting briefs, travel research and follow‑up tracking.
• Run the full meeting pipeline: capture summaries, decisions, owners, tasks and prepare daily priority briefs.
• Own complex multi‑time‑zone calendars, schedule internal and external meetings, and prepare agendas and briefing notes.
• Draft, review and send correspondence on the founder’s behalf and manage inbox prioritisation.
• Arrange international and domestic travel, accompany the founder, and handle on‑the‑move logistics.
• Re‑build schedules when travel is disrupted while keeping commitments intact.
• Process expense claims, maintain travel records and ensure accurate documentation.
• Maintain version control for contracts, reports and other confidential documents.

Required profile

• 2–8 years of experience in an executive support or senior administrative role.
• Willingness and ability to travel internationally at short notice, often accompanying the founder.
• Proven ability to handle highly confidential material with absolute discretion.
• Strong judgment to decide what information can be processed by AI tools and to verify outputs before use.

Required skills

• Proficiency with AI tools for drafting, summarising, research and workflow automation.