Executive Assistant - Chairman's Office

About the role

Blue Ocean Corporation is seeking a highly organized Executive Assistant to support the Chairman. The role involves managing a complex calendar, coordinating high‑level meetings, and handling confidential information with discretion.

Key responsibilities

• Manage and prioritize the Chairman’s calendar, schedule meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring logistics are handled efficiently.
• Prepare agendas, take minutes, and follow up on action items.
• Screen and prioritize phone calls, emails, and other communications.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Assist in managing key projects, tracking progress and deadlines.
• Prepare presentations, reports, and documents for executive meetings and events.
• Conduct research to support decision‑making.
• Arrange complex travel itineraries and ensure cost‑effective plans.
• Maintain relationships with external clients, board members, and stakeholders.
• Organize and coordinate events, conferences, and high‑level executive meetings.
• Maintain an organized office environment and handle general administrative tasks.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Minimum of 5 + years experience as an aviation professional, cabin crew experience preferred.
• Experience in a fast‑paced corporate environment.
• Exceptional organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time effectively.
• Strong problem‑solving abilities and adaptability.
• Excellent interpersonal skills and ability to build relationships at all levels.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook