Executive Assistant - Chairman's Office

About the role

The Chairman’s Office is seeking a highly organized Executive Assistant to manage the Chairman’s calendar, communications, and travel logistics. This role serves as the primary liaison between the Chairman and internal and external stakeholders, ensuring seamless coordination of meetings and events.

Key responsibilities

• Manage and prioritize the Chairman’s calendar, schedule meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, handling all logistics and preparing agendas.
• Take minutes, draft follow‑up actions, and track progress on key projects.
• Handle confidential information with discretion and act as the main point of contact.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Arrange complex travel itineraries, ensuring cost‑effectiveness and efficiency.
• Organise and support high‑level events, conferences, and executive team off‑sites.
• Maintain an organized office environment, including filing and supply management.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Minimum of 5 years of experience in a fast‑paced corporate environment, preferably with aviation background.
• Exceptional organizational, multitasking, and problem‑solving abilities.
• Strong interpersonal skills and ability to build relationships at all levels.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook