Executive Assistant – Calendar & Travel Management

About the role

The Executive Assistant will provide comprehensive administrative support to senior leadership, ensuring seamless coordination of calendars, meetings, travel, and communications. This role operates on a Sunday‑to‑Thursday schedule (11:30 AM‑7:30 PM IST) and requires flexibility to address urgent business needs.

Key responsibilities

• Manage business and personal calendars, aligning commitments across multiple time zones.
• Schedule and coordinate internal and external meetings, prepare agendas, capture minutes, and track follow‑up actions.
• Handle shared mailboxes, route emails, and oversee administrative correspondence.
• Plan end‑to‑end travel, including flights, accommodation, ground transport, and visa requirements.
• Process expense claims, coordinate digital signature requests, and provide general operational support.
• Conduct preliminary research on clients and market trends, delivering concise updates.
• Track action items from meetings, ensuring timely completion by relevant stakeholders.
• Offer support outside regular hours during crises or urgent situations.

Required profile

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proactive, detail‑oriented, and able to work independently.
• Comfortable handling confidential information with discretion.

Required skills

What we offer

• Dynamic work environment with exposure to senior leadership.
• Opportunities to develop broad administrative and business intelligence expertise.