Executive Assistant – AI Tools & Automation

About the role

We are seeking a proactive Executive Assistant who leverages AI tools to boost productivity and support senior leadership. The ideal candidate enjoys juggling multiple tasks, coordinating across teams, and using technology to streamline daily operations.

Key responsibilities

• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take notes, and circulate follow‑up action items.
• Draft professional emails, reports, presentations, and documents using AI assistants.
• Conduct online research and summarize findings with ChatGPT, Claude, Gemini, or Microsoft Copilot.
• Create and maintain SOPs, templates, and documentation in Notion.
• Automate repetitive workflows using Zapier or Make.
• Coordinate with HR, Finance, Operations, vendors, and other stakeholders.
• Schedule interviews and assist with recruitment coordination.
• Handle confidential information with utmost professionalism.

Required profile

• 2–4 years of experience as an Executive Assistant, Executive Coordinator, or Founder’s Office Associate.
• Strong written and verbal communication skills in English.
• Excellent organizational, multitasking, and time‑management abilities.
• Ability to work independently and manage multiple priorities.

Required skills

• Hands‑on experience with AI chat tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot.
• Proficiency in Google Workspace or Microsoft 365.
• Familiarity with Notion (including Notion AI).
• Automation experience with Zapier or Make.
• Experience using transcription/meeting tools like Otter.ai, Fireflies.ai, tl;dv, or Read AI.
• Knowledge of Canva AI, Gamma, or similar design‑assist tools is a plus.